Quality & Traceability
Our Quality & Compliance Framework.
One disciplined approach, applied according to the requirements of each commodity, facility and destination.
01
Supplier qualification
Establish supplier identity, sourcing authority, product records and relevant approvals.
02
Product verification
Confirm specifications, sampling, testing needs and acceptance criteria for the commodity.
03
Traceability & records
Retain supplier, origin, lot, processing and shipment records, with depth stated accurately.
04
Certifications & approvals
Verify licences, certificates, approved facilities, inspection reports and market requirements.
05
Export documentation
Coordinate documents for the specific product, route, buyer and destination.
Supply Chain Pipeline
Traceability, from highland farm to destination port.
Every consignment moves through a documented pipeline. Each stage hands over records to the next.
- 01
Highland Farmer Cooperatives & Auctions
Origin sourcing, lot identity and supplier records established at the farm gate and auction floor.
- 02
Central Nairobi Cupping & Sorting Facility
Grading, sensory cupping, physical sorting and pre-shipment sampling under one roof.
- 03
Mombasa Port, Port-Side Logistics
Container stuffing, customs clearance, certification checks and vessel loading.
- 04
Global Destination Port
Documented handover to the buyer's destination with full shipment records.
By Commodity
Requirements we assess.
Categories we assess with suppliers and authorities for each product, not a claim of certificates held.
Coffee
Coffee trading and export licences, lot specifications, cupping records, food-safety controls and buyer-requested certifications
Chillies
Phytosanitary requirements, pesticide-residue limits, food-safety controls and processing or facility approvals
Meats
Veterinary permits and health certificates, eligible establishments, cold-chain controls and destination approvals
Dried fruits
Food-safety management, microbiological and chemical controls, labelling, shelf-life validation and buyer certifications
Regulatory & Trade Records
Verify the authority. Verify the document.
Buyer approval starts with current, transaction-specific evidence. The bodies below describe checks to make, not memberships, licences or certifications claimed by VonSchelling.
Coffee licensing
Verify the current licence, issuer, validity and activity scope with the competent Kenyan coffee authority. Confirm the applicable role of AFA and the Coffee Board of Kenya for the transaction.
ICO · Coffee origin records
Check whether an International Coffee Organization Certificate of Origin is applicable to the consignment. This is not a quality certification.
KEPHIS · Plant health
Confirm destination-specific phytosanitary requirements and applicable Kenya Plant Health Inspectorate Service certificates for plant products.
KNCCI · Trade origin
Confirm the required origin documentation and competent issuer, including the Kenya National Chamber of Commerce and Industry where applicable. Preferential origin rules are assessed separately.
EU Buyer Due Diligence · EUDR
Evidence at plot level. Confidence at lot level.
For EU-bound coffee, establish the available production-plot evidence before committing to a lot. Origin labels and auction references alone do not establish EUDR compliance.
01
Locate production
Request plot geolocation, production dates and the chain linking the plots to the offered coffee. Polygon data is needed where the regulation requires it.
02
Review the evidence
Assess records against the 31 December 2020 deforestation cut-off and relevant production-country law. Identify gaps and risk mitigation requirements.
03
Agree responsibilities
Confirm the EU operator's applicable due diligence and Information System statement obligations. An export document does not replace EUDR due diligence.
Supporting records and sourcing eligibility must be confirmed per lot. We do not claim blanket EUDR readiness, existing plot mapping or completed due diligence statements. Buyers should check the current rules and obligations for their operator category.
Evidence for Procurement
Build a lot-specific approval file.
Request the issuing laboratory, test method, date and lot reference for a COA, and the evaluator and method for a cupping report. Document availability is confirmed before it is promised.
Buyer resources
Prepare your procurement file.
Green Coffee Beans buyer specification checklist
Grade, origin, moisture, sample evaluation and shipment acceptance criteria.
Buyer due diligence checklist
Supplier verification, applicable export records and EU due diligence evidence.
These are planning checklists, not certificates or current lot reports. Request verified licences, a lot-specific COA and cupping records according to availability.
Request lot-specific documentsRequest a Quotation
Discuss Your Requirements
Share the product, specification, volume and destination, and we'll respond with availability and terms.